PA to General Counsel & Company Secretary
Legal & Business Affairs
Permanent
London: White City.
Your work matters to millions.
Shaping culture is in the DNA of ITV. So, it’s not surprising that you’ll find us in every home in the UK, our productions are famous all over the world and we’re at the forefront of the digital streaming revolution.
When you join us, you enter a fun working environment. With opportunities to learn, to grow and make a real difference. Small enough that your impact’s felt in the business, but big enough that your impact reaches millions of people.
Come develop your skills, change TV and the course of your career. Don’t just watch it. Be part of it. Join ITV.
Your impact sends ripples.
The role
This PA role plays a vital role within the Group Legal team providing support to the General Counsel & Company Secretary and the Director of Secretariat. You will need to be able to work independently, able to manage high volumes of work, be comfortable with taking instructions, confident to approach senior members of ITV and manage confidential matters.
Some Key Responsibilities…
Managing the constantly changing diaries of the General Counsel & Company Secretary, constantly assessing the frequently moving picture;
Inbox management - checking, flagging and responding to emails as required;
Screen internal and external calls/requests, take messages, communicate incoming and outgoing information in a professional, discreet and diplomatic manner;
Prepare confidential documents accurately and at speed;
Design presentations using Google slides/powerpoint from initial hand-written drafts or notes taken from conversations;
Take appropriate action on day to day Legal issues;
Prepare letters to be signed by General Counsel
Build and maintain reliable and trusting working relationships with key internal and external stakeholders – i.e ITV Management Board, ITV PLC Board, ELT, Senior Legal Leadership Team and external law firms;
Board administration and support, including:
Responsible for diarising and assisting with the logistics for the ITV plc Board and Committee meetings.
Communicating key deadlines with stakeholders/presenters and helping to coordinate delivery of Board and Committee papers via Board Intelligence.
Preparing and maintaining the annual calendar for the Board and Committees to include corporate events and key dates.
Assisting with the logistics for Board dinners and ad hoc events.
Assisting with the organisation and logistics for the AGM.
Processing the Chair and NED expense claims.
Arrange purchase orders, track invoices and payments as required
Skills you’ll need (minimum criteria)
PA Experience at Director level
Experience managing complex/multiple diaries
Proficient technical skills – use of google suite, powerpoint, word & excel
Other things we’re looking for (key criteria)
Flexible and creative approach to problem solving
Proactive self starter with initiative and accuracy
Attention to detail
Proven organisational skills
Works well on own initiative and as part of a team
Ability to build relationships internally and externally
