Job Details
PA to Chief Information Officer (CIO)
Salary: London from £31,600 to £42,400
Would you like to take up an exciting opportunity to work closely with the CIO for Technology at the FCA?
The team/department
We are looking for an experienced Personal Assistant (PA) to provide support to the CIO within the Technology business area.
This role sits within the Data, Technology and Innovation (DTI) division, where it’s imperative that teams work collaboratively to deliver value-add technology solutions. The team supports internal technology and data requirements as well as external platforms that host crucial data.
The successful candidate will need to demonstrate good organisational skills with a strong eye for detail, the ability to work under pressure to tight deadlines whilst maintaining quality, effectively prioritise a demanding workload for the CIO and their own and have strong interpersonal to communicate and build relationships across the division and wider organisation.
What you will be doing (the role)
Strategically managing the Director's schedule to maximise efficiency and flexibility for frequent short-notice changes whilst keeping the Director informed of schedule changes and priorities, arranging conference/meeting rooms, and ensuring all necessary materials are prepared
Proactively following up on the Director's committee actions by distributing and effectively managing tasks that require collaboration across the division; this includes handling emails and written correspondence, noting immediate action deadlines, and addressing them as needed
Taking the initiative to chase actions on the Director’s behalf to prevent overdue tasks, tracking broader Directors Office actions (ExCo Director, Private Secretary, PA), and contributing to various Senior Leadership Teams
Coordinating divisional meetings and managing communications on behalf of the Director; ensuring the Director has adequate time for reading, editing, and providing feedback on various papers external publications, internal documents, strategic communications) and organising online day packs with the appropriate materials in OneNote
Routine administration and inquiries via email and telephone, filtering and addressing them independently whenever possible, including managing records for the Directors Office
Assist with divisional projects and coordinating department-wide initiatives, including major events such as Departmental and Divisional away days and external events supporting the supplier community
What you will get from the role
A rare opportunity to understand and shape the workings of the financial sector at a time of considerable change
A unique aerial view of the financial services industry, with the opportunity to do meaningful work that makes a real difference
As an Academy business, we place great value on learning and at the FCA we offer world-class development opportunities which will assist you in achieving your career aspirations
Opportunity for significant personal development and stretch; working as part of a fast paced and busy team
A unique and fascinating overview of Intelligence & Data (I&D), together with exposure to the Senior Leadership team and an insight into the management and development of the organisation
Significant variety and challenge and be offered an opportunity to interact with a wide variety of key stakeholders
Our competitive flexible benefits scheme gives you the opportunity to create a personalised benefits package, tailored to suit your lifecycle. You can use this allowance to purchase additional benefits such as dental or cycle to work or you have the option top up your base salary by taking this as cash.
Core benefits that you will receive as standard are:
25 days holiday per year plus bank holidays
Private healthcare with Bupa
A non-contributory Pension of at least 8% of basic salary each month (there are several contribution levels that increase depending on your age – up to 12% a month once you reach age 35)
Life assurance of eight times your basic salary
Income protection
We support hybrid working which means you will be able to work from home up to 60% of the time over a month with the remainder of your time in one of our London office.
The skills and experience you will have
Minimum
We are a signatory to the Government’s Disability Confident scheme. This means that we will offer an interview to disabled candidates entering under the scheme, should they meet the minimum criteria for a role.
Proven experience in providing administrative and executive support to senior leaders, with a strong focus on strategic diary management
Highly skilled in utilising Microsoft Office packages, with demonstrated expertise in OneNote in previous roles
Essential
Superior organisational, time management, and administrative skills
Strong ability to take initiative, plan ahead, prioritise tasks, and manage workload independently
Resilient under pressure, capable of meeting tight deadlines while maintaining high standards of quality
Flexible and results-driven, with a commitment to supporting team efforts as needed
Adept at working under pressure and meeting tight deadlines, with a keen attention to detail
About the FCA
The FCA regulates the conduct of 50,000 firms in the UK to ensure our financial markets are honest, fair and competitive. We do this to make sure markets work well for individuals, businesses and the economy as a whole. For more information on what we do, our three-year strategy can be found here.
The FCA's Values & Diversity
Our ambition is to cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences and similarities enable us to be a better organisation – one that makes better decisions, drives innovation, and delivers better regulation.
The FCA is committed to achieving greater diversity across all levels of the organisations. Given this, we particularly welcome applications from men, disabled and minority ethnic candidates for our “Professional Support” role.
Flexible working
We welcome applications from candidates who are looking for flexible arrangements. Many of our staff work flexibly including working part-time, staggered hours, and job shares. We can’t promise to give you exactly what you want but we won’t judge you for asking.
Useful information
Applications for this role close at on 8th July 2024.
This role is graded as Senior Professional Support - Corporate
Got a question?
If you are interested in learning more about the role please contact:
For internal applicants, please contact Michael Wood, k
For external applicants, please contact Asha Gladis, k
What to expect from our interview process
The assessment process consists of an initial screening call with one our Recruitment Partners. If successful, you will be invited to attend a first stage competency-based interview. The final stage will be a fireside chat with the CIO.
Application support
We want to remove any possible barriers and are committed to providing a wide range of reasonable adjustments so that you can keep the focus on your conversations and be at your best.
If you have an accessibility requirement, disability, or condition that means you might require changes to the recruitment process, please contact your recruiter to discuss this further. Our aim is to make your application as easy and comfortable as possible, and your recruiter will be happy to work with you to make any necessary arrangements where possible.
