Operations Team Administrative As...

The Role

We are looking for an administrator to work as part of a small team supporting the operations department. Assisting with the day to day administration and co-ordination of activities across the departments and diary management and meeting support for the Chief Operating Officer and senior operational leadership team.

This maybe your first step into work or you could have been working in an administrative role previously and are looking for a new challenge. We’re committed to career development and this role is an excellent opportunity to develop your skills. 

You will be reliable, understand the importance of attention to detail, be willing to deliver excellent service and take ownership of the tasks that come your way. You will be curious and have the courage to ask questions and clarify information in order to have a full understanding. 

What you’ll do:

Diary management and arrangement of appointments/meetings both internally/externally for COO and senior operational leadership team.

Taking and distributing meeting minutes and action summaries and reports for committee and departmental meetings.

Making arrangements for visitors to site, including room bookings/catering requests.

Administrative support for recruitment activities.

Organisation of Team events/meetings for the Operations team.

Co-ordination of team inductions for new starters/visitors.

Arranging visas and booking travel both nationally and internationally.

Submitting and/or approving expenses claims for science and operations teams.

Keeping the on-site rota up to date with staff changes.

Support for onsite events/meetings – ensuring meeting rooms are set up/booking visitors in with reception etc.

Ad-hoc administrative assistance.

Willingness to undertake additional duties as required.

  What you will need to succeed in this role:

Friendly, can do attitude.

Confident in building good working relationships with individuals at all levels, including senior teams, board members, leading industry figures.

Commitment to delivering high level of service.

Excellent written communication skills.

Strong technology skills to manage work (Excel, Word, PowerPoint).

Ability to manage multiple tasks and commitments well and successfully meet deadlines.

Confidential – managing sensitive data appropriately.

Good Sense of humour and work well in a small team.

  What we offer in return:  

25 days holidays + statutory bank holidays and additional time off for Christmas in addition

Generous pension scheme (employer’s contribution currently up to 18%)

Hybrid working, flexibility for onsite and home working (minimum 3 days office)

Training and development opportunities for staff at all levels

Great working environment –part of a small friendly team

Health cash plan (cash back for glasses/dental/medical expenses)

Access to employee discount platform

Subsidised canteen

Free on-site parking

Campus location in beautiful countryside with social and sports clubs open to staff

About Us

The Rosalind Franklin Institute is a new national Research Centre, funded by the UK government through UK Research and Innovation, dedicated to bringing about transformative changes in life science through interdisciplinary research and technology.

The Franklin’s underlying aim is to produce the best science for research today, and this means resolutely embracing a diverse team, who have a wide range of experiences, skills and knowledge to push forward on the innovative work our institution delivers. Both our work and our institution are better for it. For further information, view our . 

Applications for flexible working arrangements are welcomed and will be considered in line with business needs.

Location : The Franklin is based in Harwell Campus, UK’s innovation hub and well-established as one of the leading science and innovation campuses in Europe.

To be considered for this role, please send a CV and cover letter through explaining why you think you are the right person for this job. Please include information about your education and work experience. We encourage early application as we will select candidates as they apply.

Closing date for applications is  Sunday 27th August 2023 ; however, we reserve the right to close this vacancy earlier if we find the right candidate.

Applicants should refer to our