Job Details
Amazon Talent Acquisition in London is seeking an Executive Assistant to support the Director of International Executive Recruiting.
The successful candidate will have professional experience as an Executive Assistant, managing complex calendars and partnering closely with their executives. You will be highly organized, detail oriented, self-motivated, and able to respond effectively to changing workloads and priorities. You will possess the ability to complete tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, be able to take effective action without having to know the total picture, and efficiently and proactively solve difficult problems that affect people within the department or other related groups.
This position requires high levels of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives. You will have exceptional written and verbal communication skills, and will be tech-savvy, resourceful, and a creative problem solver.
Lastly, this position requires the capacity to work successfully in a team environment, build effective working relationships, and a good sense of humor.
Key job responsibilities
- Managing complex calendar requests, meeting invites and conference room logistics
- Planning international and domestic travel
- Processing expense reports
- Managing large event logistics, catering, accommodations, and materials (e.g., business writing courses, All Hands events, etc.)
- Improving morale, helping recognize outstanding efforts, having fun at work, and encouraging others to do the same
- Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
- Driving team activities (e.g., staff meeting agendas, weekly business reviews, team-building events, launch events and recognition posters)
- Managing workflows that require approvals
- Identifying internal and external approaches to solve problems in a creative way
- Act as a liaison for direct reports
- Management of team space, including moves and reconfiguration
- Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience in a fast-paced, high-tech company
The successful candidate will have professional experience as an Executive Assistant, managing complex calendars and partnering closely with their executives. You will be highly organized, detail oriented, self-motivated, and able to respond effectively to changing workloads and priorities. You will possess the ability to complete tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, be able to take effective action without having to know the total picture, and efficiently and proactively solve difficult problems that affect people within the department or other related groups.
This position requires high levels of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives. You will have exceptional written and verbal communication skills, and will be tech-savvy, resourceful, and a creative problem solver.
Lastly, this position requires the capacity to work successfully in a team environment, build effective working relationships, and a good sense of humor.
Key job responsibilities
- Managing complex calendar requests, meeting invites and conference room logistics
- Planning international and domestic travel
- Processing expense reports
- Managing large event logistics, catering, accommodations, and materials (e.g., business writing courses, All Hands events, etc.)
- Improving morale, helping recognize outstanding efforts, having fun at work, and encouraging others to do the same
- Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
- Driving team activities (e.g., staff meeting agendas, weekly business reviews, team-building events, launch events and recognition posters)
- Managing workflows that require approvals
- Identifying internal and external approaches to solve problems in a creative way
- Act as a liaison for direct reports
- Management of team space, including moves and reconfiguration
- Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
BASIC QUALIFICATIONS
- Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
PREFERRED QUALIFICATIONS
- Experience managing multiple calendars- Experience in a fast-paced, high-tech company
