Executive Assistant – German Speaking – Central London! £40,000 plus bonus!
Executive Assistant
Location: Central London
Salary: £40,000 plus bonus
I am working with a fantastic client based in London who are looking for a Executive Assistant to join them. You will play a pivotal role in providing secretarial and administrative support to the Managing Director and Directors within Corporate Services. The client is seeking a professional with meticulous attention to detail, capable of thriving in a fast-paced, demanding, and occasionally high-pressure environment. German speaking is essential!
In this role, you'll cultivate strong relationships with our Managing Director and their team, as well as various departments across the organisation, representing us as a reliable ambassador in every interaction. Extensive engagement within the client, both domestically and internationally, will be a key aspect of this position. We're looking for a proactive and supportive team member who can adapt and remain flexible in our dynamic and ever-evolving business landscape. Join us and become an integral part of our dedicated team.
Key Responsibilities:
Manage diaries efficiently to optimize the schedules of the Managing Director and Directors.
Proactively manage diaries, ensuring necessary documentation is provided for meetings, video and audio conference calls.
Coordinate meetings across different time zones, including booking meeting rooms, conference call details, and materials, with timely updates to attendees.
Handle complex international travel arrangements, including visas and currency, and prepare detailed itineraries.
Prepare expense reports accurately and within the given timeframe.
Create and format documents and presentations as needed.
Organize Steering Committees and GREC meetings, including scheduling, room booking, agenda preparation, document circulation, attendance recording, minute-taking, and document uploading.
Ensure timely receipt of meeting packs from Project Managers.
Act as an approver for SharePoint access permissions.
Support auditors by providing requested documents.
Arrange workshops, including venue selection, catering, activity preparation, agenda updating, and communication with attendees.
Assist with ad-hoc meetings by preparing agendas, taking and distributing minutes, and tracking assigned actions.
Maintain stationery stock levels to support the team.
Handle outgoing and incoming mail distribution.
Perform general office duties such as printing, scanning, and filing.
Assist in coordinating events hosted by the Managing Director and Directors, including event registration and compliance requirements.
Support Corporate Services with ad hoc projects and tasks, establishing objectives, determining priorities, managing time, gaining cooperation, monitoring progress, and problem-solving.
Request internal staff access as needed.
