We are recruiting for an experienced Estates and Health and Safety Coordinator to join us here at IBC Health care.
As an Estates and Health and Safety Coordinator at IBC Healthcare, you will play a key administrative role in managing the day-to-day coordination of health and safety procedures across the organization. This includes organizing and maintaining compliance documentation, scheduling regular safety audits, and liaising with various departments to ensure that all health and safety protocols are adhered to. You will also coordinate the activities of external contractors, manage maintenance schedules, and ensure that all safety regulations are consistently met. Your efforts will help maintain a safe and compliant environment for both staff and the people we support across the entire organisation.
Salary – £28,000 - £30,000 (dependent on experience)
Hours – 40 hours per week, Monday to Friday
Base: Leicester Base, with 3 days working in the office and 2 from home (regular travel access services as of when required)
Key Responsibilities:
Provide professional administrative support to the Head of Health & Safety, including managing the IBC companywide compliance tracker.
Assist in the day-to-day administration and coordination of the department's activities, supporting both the Head of Health & Safety and the Estates & Facilities team.
Organize meeting schedules, send out invites, prepare agendas, collate reports, and take minutes at Health & Safety group meetings.
Administer audit documentation, follow up on actions or outcomes from Health & Safety audits, and generate necessary reports.
Effectively communicate with other departments and external agencies to monitor health & safety compliance, ensuring alignment with organizational standards and regulations.
Liaise with external contractors to obtain quotes, collect assessments, and ensure compliance certificates are up to date.
Develop and implement comprehensive maintenance and safety plans for all properties and facilities.
Ensure compliance with health, safety, and environmental laws and regulations.
Oversee facility refurbishments, renovations, and office moves.
Keeping accurate records of maintenance activities, repairs, equipment inventories, and safety equipment checks, enhancing the organization's compliance with Health & Safety regulations.
Supporting the organization's Health & Safety and Estates & Facilities heads by preparing meeting agendas, taking minutes, and maintaining the compliance tracker.
Engaging in Health & Safety knowledge development, with an interest in achieving qualifications such as WIFM, IOSH, or NEBOSH. Coordinate with external contractors to obtain quotes, assessments, and compliance certificates, supporting the management of vendor relationships.
To leave on having full ownership of digital facilities systems and any other electronic systems which are required for the role.
Person Specification:
Proven experience in facilities, estate management, or a related field, ideally within a healthcare or similar regulated environment.
Demonstrating ability to provide a safe and effective environment for both People We Support and Colleagues.
Proficient experience with working collaboratively with internal teams and external partners to enhance the operational efficiency of the organisation.
Strong understanding of health and safety regulations and best practices.
Experience managing projects, including renovations and maintenance works.
Excellent organizational, negotiation, and problem-solving skills.
Ability to work independently and as part of a team.
Excellent communication skills and stakeholder management.
Experience with accurate minute taking and report generation.
INDMP
