Document Controller 12 Month FTC

Job Description

Job Description

We invite you to join us as part of our Business Support Shared Service Team for the UK. Based with the Document Control Team, reporting into the Document Control Team Leader, you will work across the UK markets to provide document control support.

Inviting bright minds

Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative and empowering culture? We work to create a sustainable future and our inspiring projects and innovative solutions aim to set the standard among our peers. You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, companies and people around the world.

Organised, experienced, communicative, adaptable – are just some of the things we are looking for.

You will join our Business Support Shared Service Team

Our vision is to be a market leading support service that is fit for the future. Being a centralised team who work together to deliver administrative excellence and ensure our teams and colleagues across the business are able to excel for our clients. The Document Control Team work together to provide consistent and standardised processes, workflow management and continuous improvement.

Main Role Responsibilities

Document control for projects using a range of industry standard tools:

Run reports to check for workflows, RFI, QA rejected documents, drawing comments etc.

QA checking documents to ensure compliant with project protocols and numbering convention.

Distribution of documents on external sites in workflows and transmittals.

Working with the project team to ensure documents are issued to client deadlines.

Respond to requests for documents and make requests for documents.

Check that Drawing Issue sheets are updated with latest issue.

Update TIDPs and trackers with up-to-date information.

Setting up distribution’s lists.

Project set up for document control and roll out.

Attend training course when the project is set up to understand the protocol and system.

Setting up new users on projects with correct access.

Liaising with team to plan and resource.

Build internal and external relationships effectively.

Work well in a fast- paced environment.

Ability to highlight and implement any process improvements.

Project closedown and archiving.

Act as the main point of contact for a designated project. 

Train engineers on various software on the project so they can find information and understand how the projects are run by the client

Your starting point for constant growth

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is:

Previous experience in document control.

Excellent planning and organizing skills.

Experience in using document control tools including e.g. Asite, Projectwise, Aconex, Viewpoint 4P, Business Collaborator, Kahua, GliderBim, InEight, DocHosting, Autodesk, Trimble, SharePoint.

Proficient in MS Office (Word, Excel, Outlook, Teams).

Good communication skills, responsive and flexible.

High attention to detail.