Job Details
Organisation Derby County Football Club Salary NMW Location Derby Contract type Apprentice (Full time) Closing date 18 August 2024 Job Description Apprentice Medical Administrator
Derby County Football Club, established in 1884, is one of the founder members of the English Football League and has a rich and varied history, including two First Division titles in 1972 and 1975 and an FA Cup success in 1946. The club are currently playing in the Sky Bet Championship, the second tier of English Football following their promotion from League One in the 2023/24 season, and is under the management of Head Coach Paul Warne. The club also boasts a successful and respected Category One Academy, a status which has been held since 2014, and a Women’s side competing in the FA Women’s National League Northern Premier Division. Derby County recently embarked on an exciting new era following the change in ownership to Clowes Developments (UK) Limited, in the summer of 2022. Our track record of producing talent is outstanding, and we intend to protect that proud legacy, investing in key roles within the club to build on the foundations in place for success.
Derby County Football Club is offering a unique opportunity for an enthusiastic and hardworking individual to join our new Academy Medicine and Physical Performance Department at our Category One Academy, Moor Farm Training Centre. This role will involve providing generalist administration and operational support duties across Derby County Academy, with a specific focus on the Academy Medical & Physical Performance Department (AMPP).
The successful candidate will play a crucial role in our mission to produce talent, being responsible for daily administration, including arranging scans, supporting rehab and medical documentation, and emailing/uploading/printing as directed by the Head of Academy Medicine & Physical Performance.
Key Responsibilities:
Medical and Physical Performance Administration and Operations
•The candidate will be responsible for completing all tasks and administration related to medical and physical performance as requested within appropriate timelines and updating on completion if required.
•Ensures that all correspondence from the AM&PP department is professional, accurate, and sent within appropriate timescales while complying with confidentiality.
•Monitor and ensure all whereabouts are completed accurately and within appropriate timescales.
•Ensure documentation for the audit, medical screenings/signings and mandatory seasonal requirement is completed, returned, and filed correctly on internal systems within appropriate timescales.
•Securely and safely transfer data, information, and documentation as required on related systems, including Kitman, Kairos, and Team Works (Confidential material is managed accordingly).
•Monitors emails and communication, including invoices and related forms coming into the department.
•Support the bookings system and player availability information - ensuring reminders are sent where necessary for appointments or duties.
•Processes orders and rotates stock in the department – completing checklists and updating documentation,
•Supports equipment cleaning, monitoring and checking.
•Complete documentation preparation for the APP, curriculum and player requirements such as rehabilitation.
•Prepare with support and share documentation linked to travel, EAPs, audit, etc.
•Attends meetings to take and reproduce accurate and detailed minutes.
•Ensures all confidential documentation is stored and transferred confidentially as medical governance requires.
Recruitment
•Supports HR department with recruitment as required for the AMPP department – including interview processes if needed
•Support documentation, filing and recording to support the HR department
Related Applications
•Updates documents on Kairos/Microsoft Teams or similar systems as required
•Monitors the completion of mandatory training modules, sending reminders for timely completion where necessary to ensure all staff records are current.
•Supports documentation and completion of monthly/quarterly one-to-one reviews for AMPP staff
•Supports arranging and running CPD days.
Personal characteristics and experience:
•Previous experience in a customer service or administration setting is desirable
•Good interpersonal and written communication skills
•Ability to prioritise and organise own workload to meet tight deadlines
•Comfortable working in an ever-changing, fast-paced environment
•Excellent attention to detail, including proofreading skills, with the ability to maintain a high level of accuracy
•A flexible, proactive approach to work
•Ability to deal with sensitive information with discretion and to maintain confidentiality at all times
•Good level of IT skills, including working knowledge of word processing, spreadsheet and presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint
•Confident, Resilient and Self Motivated
•Excellent Communication skills, both verbal and written
•Work using own initiative and as part of a team
Essential Qualifications
•English and Maths to GCSE Level 4 or equivalent
Desirable Qualifications
•A Level or BTEQ qualification or equivalent
This post is ideal for a candidate looking to expand their knowledge for an immediate start or for school leavers looking to start a career following completion of their studies in summer 2024!
The successful candidate will be enrolled in a level 3 business administration-based apprenticeship or a suitable equivalent.
The post is full-time, 35 hours per week, for a fixed term of up to two years, and will end upon completion of the Apprenticeship Qualification.
As an apprentice, the successful candidate will be paid the National Minimum Wage for Apprentices, currently £6.40 per hour for the first year of your apprenticeship. Further details can be found here - , the successful candidate will receive a monthly travel allowance for the first year of their apprenticeship.
Everything we do as a Club is built around the three pillars of stability, integrity and progress. Our core values are:
•We are proud of who we are and what we do
•We are positive, inspired and passionate
•We are ambitious and driven
•We are prepared, honest and humble
•We are the heartbeat of our community
•We are the club of opportunity
Derby County employee benefits include:
•25 days annual leave plus bank holidays
•Two complimentary staff season tickets
•Two complimentary staff away memberships
•20% discount at DCFC Megastore
•Company Pension with Aviva
•Discounts with select Club partners and sponsors
•Healthshield Cash Health Plan to support employee health and well-being and Perks for great deals and discounts
•Participating in our employee forum, ‘The Herd’
•Training and development opportunities
•Access to programmes and volunteering opportunities with Derby County Community Trust
•Subsidised lunchtime meals at Moor Farm
Derby County Football Club is committed to safeguarding and promoting the welfare of children, young people and adults at risk, and expects all staff and volunteers to share this commitment.
As part of the Club's commitment to providing a safe environment for children and young people, applicants should be aware that this post is subject to an Enhanced Disclosure and Barring Service (DBS) Criminal Record Check.
Derby County Football Club is an Inclusive Club for all and is committed to Equality and Diversity.
Derby County Football Club, established in 1884, is one of the founder members of the English Football League and has a rich and varied history, including two First Division titles in 1972 and 1975 and an FA Cup success in 1946. The club are currently playing in the Sky Bet Championship, the second tier of English Football following their promotion from League One in the 2023/24 season, and is under the management of Head Coach Paul Warne. The club also boasts a successful and respected Category One Academy, a status which has been held since 2014, and a Women’s side competing in the FA Women’s National League Northern Premier Division. Derby County recently embarked on an exciting new era following the change in ownership to Clowes Developments (UK) Limited, in the summer of 2022. Our track record of producing talent is outstanding, and we intend to protect that proud legacy, investing in key roles within the club to build on the foundations in place for success.
Derby County Football Club is offering a unique opportunity for an enthusiastic and hardworking individual to join our new Academy Medicine and Physical Performance Department at our Category One Academy, Moor Farm Training Centre. This role will involve providing generalist administration and operational support duties across Derby County Academy, with a specific focus on the Academy Medical & Physical Performance Department (AMPP).
The successful candidate will play a crucial role in our mission to produce talent, being responsible for daily administration, including arranging scans, supporting rehab and medical documentation, and emailing/uploading/printing as directed by the Head of Academy Medicine & Physical Performance.
Key Responsibilities:
Medical and Physical Performance Administration and Operations
•The candidate will be responsible for completing all tasks and administration related to medical and physical performance as requested within appropriate timelines and updating on completion if required.
•Ensures that all correspondence from the AM&PP department is professional, accurate, and sent within appropriate timescales while complying with confidentiality.
•Monitor and ensure all whereabouts are completed accurately and within appropriate timescales.
•Ensure documentation for the audit, medical screenings/signings and mandatory seasonal requirement is completed, returned, and filed correctly on internal systems within appropriate timescales.
•Securely and safely transfer data, information, and documentation as required on related systems, including Kitman, Kairos, and Team Works (Confidential material is managed accordingly).
•Monitors emails and communication, including invoices and related forms coming into the department.
•Support the bookings system and player availability information - ensuring reminders are sent where necessary for appointments or duties.
•Processes orders and rotates stock in the department – completing checklists and updating documentation,
•Supports equipment cleaning, monitoring and checking.
•Complete documentation preparation for the APP, curriculum and player requirements such as rehabilitation.
•Prepare with support and share documentation linked to travel, EAPs, audit, etc.
•Attends meetings to take and reproduce accurate and detailed minutes.
•Ensures all confidential documentation is stored and transferred confidentially as medical governance requires.
Recruitment
•Supports HR department with recruitment as required for the AMPP department – including interview processes if needed
•Support documentation, filing and recording to support the HR department
Related Applications
•Updates documents on Kairos/Microsoft Teams or similar systems as required
•Monitors the completion of mandatory training modules, sending reminders for timely completion where necessary to ensure all staff records are current.
•Supports documentation and completion of monthly/quarterly one-to-one reviews for AMPP staff
•Supports arranging and running CPD days.
Personal characteristics and experience:
•Previous experience in a customer service or administration setting is desirable
•Good interpersonal and written communication skills
•Ability to prioritise and organise own workload to meet tight deadlines
•Comfortable working in an ever-changing, fast-paced environment
•Excellent attention to detail, including proofreading skills, with the ability to maintain a high level of accuracy
•A flexible, proactive approach to work
•Ability to deal with sensitive information with discretion and to maintain confidentiality at all times
•Good level of IT skills, including working knowledge of word processing, spreadsheet and presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint
•Confident, Resilient and Self Motivated
•Excellent Communication skills, both verbal and written
•Work using own initiative and as part of a team
Essential Qualifications
•English and Maths to GCSE Level 4 or equivalent
Desirable Qualifications
•A Level or BTEQ qualification or equivalent
This post is ideal for a candidate looking to expand their knowledge for an immediate start or for school leavers looking to start a career following completion of their studies in summer 2024!
The successful candidate will be enrolled in a level 3 business administration-based apprenticeship or a suitable equivalent.
The post is full-time, 35 hours per week, for a fixed term of up to two years, and will end upon completion of the Apprenticeship Qualification.
As an apprentice, the successful candidate will be paid the National Minimum Wage for Apprentices, currently £6.40 per hour for the first year of your apprenticeship. Further details can be found here - , the successful candidate will receive a monthly travel allowance for the first year of their apprenticeship.
Everything we do as a Club is built around the three pillars of stability, integrity and progress. Our core values are:
•We are proud of who we are and what we do
•We are positive, inspired and passionate
•We are ambitious and driven
•We are prepared, honest and humble
•We are the heartbeat of our community
•We are the club of opportunity
Derby County employee benefits include:
•25 days annual leave plus bank holidays
•Two complimentary staff season tickets
•Two complimentary staff away memberships
•20% discount at DCFC Megastore
•Company Pension with Aviva
•Discounts with select Club partners and sponsors
•Healthshield Cash Health Plan to support employee health and well-being and Perks for great deals and discounts
•Participating in our employee forum, ‘The Herd’
•Training and development opportunities
•Access to programmes and volunteering opportunities with Derby County Community Trust
•Subsidised lunchtime meals at Moor Farm
Derby County Football Club is committed to safeguarding and promoting the welfare of children, young people and adults at risk, and expects all staff and volunteers to share this commitment.
As part of the Club's commitment to providing a safe environment for children and young people, applicants should be aware that this post is subject to an Enhanced Disclosure and Barring Service (DBS) Criminal Record Check.
Derby County Football Club is an Inclusive Club for all and is committed to Equality and Diversity.
