Your Role
and What You'll Be Doing
Our Wills, Trust and Estate Disputes team operate on a national basis and the successful candidate will be expected to work collaboratively to provide comprehensive administrative support to the fee earning team, thereby assisting in the delivery of a seamless service to our Clients. You will work closely with both the team PAs and the team manager to monitor workflow and levels of capacity to ensure deadlines for all administrative based tasks are met, most specifically, you can expect to get involved in the following duties:
Collating monthly expense returns;
Managing inbound and outbound post within the department;
Completing travel requests on behalf of fee earners when requested;
Arranging meetings, including securing meeting rooms and parking if necessary;
Arranging meetings, including securing meeting rooms and parking if necessary;
Submitting requests to Facilities to support large photocopying (> 30 sheets) / print jobs;
Taking ownership of managing stationery requirements in the department, ensuring adequate stocks are ordered;
Monitor multiple inboxes which include email communications from the fee-earning teams with work task requests;
Managing matters, ensuring electronic and any paper documents are filed and actioned in line with policies and procedures;
Working closely with fee earners and support team colleagues to identify documents to be stored off-site to manage local storage;
Produce correspondence and documentation within the parameters of the department’s house style, ensuring consistency and accuracy in presentation. Relay any specific typing or document tasks to DPU;
Proactively provide feedback and share best practice with colleagues to continuously improve the quality of administrative support provided to fee earners, enhancing outcomes for our clients and our business.About You
We're looking for two experienced administrators who have the ability to work flexibly and under pressure to join our well-established, close-knit team. Our ideal candidate will have the following:
Good verbal and written communication;
Demonstratable administrative experience;
Good time management and organisation skills;
The ability to work both independently and as part of a team;
The ability to use your own initiative and hit the ground running;
Ideally previous experience working within a Law firm or other regulated environment.
If this sounds like you, hit the 'apply now' button below.
Our Benefits - What We Can Offer You
25 days holidays as standard plus bank holidays - You can ‘buy’ up to 35hrs of extra holiday too
Generous and flexible pension schemes.
Volunteering days – Two days of volunteering every year for a cause of your choice (fully paid)
Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.
We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you’re fully supported to work in a way that best suits you. This includes our Flexible by Choice programme which gives our colleagues more choice over how they wish to work subject to role and client requirements.
We have recently been ranked in the Best Workplaces for Wellbeing for Large Organisations for 2023!
Our responsible business programmes are fundamental to who we are and our purpose. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim.
Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It’s made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono.
